Zenefits - HR Platform for Growing Companies

Zenefits offers comprehensive HR software with benefits administration, payroll, compliance tracking, and employee management. Automate HR workflows while providing employees with self-service access to benefits and company information.

What is Zenefits and how does it help small businesses with HR?

Zenefits, now part of the TriNet HR Platform, provides comprehensive cloud-based HR solutions for small and medium businesses with 25-250 employees, offering automated benefits administration, payroll, and HR processes with transparent pricing starting at $8 per employee per month.

Why Zenefits Excels for Small and Medium Businesses

Small and medium-sized businesses need HR solutions that provide enterprise-level functionality without the complexity and cost of large-scale systems. Zenefits addresses this critical need by offering a comprehensive platform that automates routine HR tasks while providing employees with modern self-service capabilities. The platform's integration with TriNet's extensive HR expertise ensures small businesses receive professional-grade solutions with the support and guidance typically available only to large enterprises.

Small and medium-sized businesses need HR solutions that provide enterprise-level functionality without the complexity and cost of large-scale systems. Zenefits addresses this critical need by offering a comprehensive platform that automates routine HR tasks while providing employees with modern self-service capabilities. The platform's integration with TriNet's extensive HR expertise ensures small businesses receive professional-grade solutions with the support and guidance typically available only to large enterprises.

Transform SMB Operations with Zenefits Benefits

Reduce HR administrative overhead by 60% through automated onboarding and benefits administration
Improve employee satisfaction by 40% with modern self-service capabilities and mobile access
Streamline benefits enrollment with 95% automation and real-time employee guidance
Enhance compliance accuracy by 85% with automated regulatory updates and audit trails
Reduce onboarding time by 70% through digital workflows and automated task management
Lower HR costs by 35% compared to manual processes and multiple vendor solutions
Achieve 99% payroll accuracy with integrated time tracking and automated calculations
Improve time-off management efficiency by 80% with automated approval workflows
Enhance performance management with structured review processes and goal tracking
Reduce benefits administration errors by 90% through automated enrollment and changes
Increase employee engagement through comprehensive analytics and feedback tools
Scale operations efficiently from 25 to 250+ employees without system changes
Improve data security with bank-level encryption and enterprise-grade protection
Achieve ROI within 6-12 months through operational efficiency gains
Enhance decision-making with real-time HR analytics and reporting capabilities

Comprehensive Zenefits Platform Features

Zenefits provides a complete HR ecosystem designed specifically for SMB needs, combining essential HR functions with modern technology and user-friendly design.

Automated Employee Onboarding - Digital workflows with task management and compliance tracking
Benefits Administration - Comprehensive enrollment, changes, and vendor management
Integrated Payroll Processing - Automated calculations with tax compliance and direct deposit
Time and Attendance Tracking - Mobile clock-in/out with overtime management and scheduling
Performance Management - Goal setting, reviews, and continuous feedback systems
Compensation Management - Salary planning, merit increases, and equity tracking
Employee Self-Service Portal - Personal information, benefits, and time-off management
Mobile Applications - Full-featured iOS and Android apps for employees and managers
People Analytics - Workforce insights, turnover analysis, and performance metrics
HR Compliance Management - Automated updates and regulatory compliance tracking
Employee Directory - Organizational charts and contact management
Document Management - Digital employee files with secure storage and e-signatures
Time-Off Management - PTO tracking, approvals, and accrual calculations
Scheduling Tools - Shift management and employee availability coordination
Integration Platform - Connectivity with 40+ third-party applications
Advanced Security - Bank-level encryption and enterprise-grade data protection
Custom Workflows - Configurable approval processes and automated business rules
Reporting and Analytics - Real-time dashboards and customizable reports
Multi-location Support - Centralized management across multiple business locations
Vendor Management - Benefits provider coordination and administrative support

Zenefits Pricing and Plan Options

Zenefits provides transparent, per-employee-per-month pricing designed for small to medium-sized businesses. The Essentials plan starts at $10 per employee monthly and includes core HR features like employee records, PTO tracking, and basic reporting. The Growth plan costs $18 per employee monthly, adding performance management, advanced reporting, and additional integrations. The Zen plan at $25 per employee monthly includes comprehensive features like custom workflows, advanced analytics, and priority support. All plans include unlimited employee self-service, mobile access, and core HR functionality. Additional modules like payroll processing, benefits administration, and time tracking can be added for $6-12 per employee monthly depending on feature selection. Annual contracts typically provide 10% savings, and setup fees may apply for complex implementations.

Zenefits Simple Plan - $8 per employee monthly, includes core HR, employee onboarding, document management, time tracking, and basic payroll integration
Zenefits Growth Plan - $16 per employee monthly, adds performance management, employee surveys, advanced reporting, mobile app, and priority customer support
Zenefits Zen Plan - $22 per employee monthly, includes all features plus compliance assistance, custom workflows, API access, and dedicated account management
Payroll Add-on - Additional $6 per employee monthly for full-service payroll processing, tax filing, direct deposits, and compliance management across all states
Benefits Administration - Custom pricing based on employee count and benefit types, includes health insurance, retirement plans, and other employee benefits management

Getting Started with Zenefits

Zenefits implementation is streamlined for quick deployment, typically completed within 2-4 weeks depending on organization size and complexity. Begin by migrating employee data, setting up organizational structure, and configuring HR policies and workflows. Zenefits provides dedicated implementation support with guided setup, data migration assistance, and training resources. Configure payroll integration if applicable, set up employee self-service portals, and establish approval workflows for time-off and other requests. Train HR administrators and managers on platform features and best practices for optimal utilization. The user-friendly interface ensures rapid adoption across the organization, with most employees becoming comfortable with self-service features within days of deployment.

Frequently Asked Questions

What is Zenefits and how does it help small businesses?

Zenefits is now part of the TriNet HR Platform, offering comprehensive cloud-based HR solutions for small and medium businesses with 25-250 employees. The platform automates HR administration, benefits management, payroll, and employee onboarding while providing modern self-service capabilities that improve efficiency and employee satisfaction.

How much does Zenefits cost for small businesses?

Zenefits offers transparent pricing with the Essentials plan at $8 per employee per month (annual billing), Growth plan at $14 per employee per month, and Enterprise plan with custom pricing. Implementation fees are typically 5-10% of annual software costs, making it cost-effective for SMBs.

What employee size range is Zenefits best suited for?

Zenefits is designed for companies with 25-250 employees, with a sweet spot below 150 employees. The platform provides the right balance of functionality and simplicity for SMBs without the complexity of enterprise systems.

What benefits administration features does Zenefits provide?

Zenefits offers comprehensive benefits administration including automated enrollment, vendor management, employee communications, compliance tracking, and real-time benefits changes. The platform streamlines the entire benefits process while ensuring accuracy and compliance.

How does Zenefits handle payroll and time tracking?

Zenefits provides integrated payroll processing with automated tax calculations, direct deposit, and compliance management. Time tracking includes mobile clock-in/out, scheduling, overtime calculations, and seamless integration with payroll processing.

What mobile capabilities does Zenefits offer?

Zenefits provides full-featured mobile apps for iOS and Android, allowing employees to clock in/out, request time off, access the employee directory, view pay stubs, manage benefits, and complete various HR tasks from their mobile devices.

How does Zenefits support employee onboarding?

Zenefits automates the onboarding process with digital workflows, task management, document collection, benefits enrollment, and compliance tracking. New employees can complete onboarding requirements remotely while HR teams track progress in real-time.

What integrations does Zenefits offer with other business tools?

Zenefits integrates with 40+ third-party applications including accounting software, productivity tools, benefits providers, and other business systems. These integrations ensure seamless data flow and eliminate duplicate data entry.

How does Zenefits ensure data security and compliance?

Zenefits maintains bank-level encryption, enterprise-grade data protection, role-based access controls, and regular third-party security audits. The platform includes automated compliance tracking and regulatory updates to ensure ongoing compliance.

What performance management features does Zenefits include?

Zenefits provides goal setting, performance reviews, continuous feedback systems, and analytics to track employee development. The platform supports various review cycles and helps managers provide structured feedback and development planning.

How does Zenefits handle time-off management?

Zenefits automates PTO tracking, accrual calculations, approval workflows, and calendar integration. Employees can request time off through self-service portals while managers receive automated notifications for approvals.

What analytics and reporting capabilities does Zenefits provide?

Zenefits offers people analytics including workforce insights, turnover analysis, performance metrics, and customizable reporting. Real-time dashboards provide visibility into HR KPIs and help drive data-driven decision making.

How does Zenefits support multi-location businesses?

Zenefits provides centralized HR management across multiple business locations with location-specific configurations, local compliance support, and consolidated reporting while maintaining consistent processes and policies.

What customer support does Zenefits provide?

Zenefits offers comprehensive customer support including online resources, training materials, dedicated account management, and technical support. The TriNet partnership provides additional expertise and guidance for complex HR challenges.

How does Zenefits compare to other SMB HR platforms?

Zenefits stands out with its modern user interface, transparent pricing, comprehensive feature set, and strong focus on SMB needs. The TriNet partnership adds enterprise-level expertise while maintaining SMB-friendly simplicity and cost-effectiveness.

What implementation support does Zenefits provide?

Zenefits offers implementation support including data migration assistance, system configuration, user training, and best practice guidance. The implementation process is designed to minimize disruption while ensuring successful adoption.

How does Zenefits handle compensation management?

Zenefits provides compensation management tools including salary planning, merit increase workflows, equity tracking, and market benchmarking data. The platform helps ensure fair and competitive compensation practices.

What scheduling and workforce management features does Zenefits offer?

Zenefits includes shift scheduling, employee availability management, coverage optimization, and integration with time tracking. Managers can create schedules while employees can view assignments and request changes through self-service tools.

How does Zenefits support HR compliance for small businesses?

Zenefits automates compliance tracking with federal, state, and local regulations, provides audit trails, maintains required documentation, and offers guidance on HR best practices. The platform helps SMBs stay compliant without dedicated compliance staff.

What document management capabilities does Zenefits provide?

Zenefits offers digital employee file management with secure document storage, e-signature capabilities, automated retention policies, and easy access for authorized users. The platform eliminates paper-based filing while ensuring security and compliance.

How does Zenefits help with benefits vendor management?

Zenefits coordinates with benefits providers, manages vendor relationships, handles enrollment data transmission, and provides ongoing administrative support. This eliminates the complexity of managing multiple vendor relationships.

What makes Zenefits suitable for growing small businesses?

Zenefits provides scalable functionality that grows with businesses from 25 to 250+ employees, transparent pricing that scales predictably, and comprehensive features that eliminate the need for multiple HR vendors as companies expand.

How does Zenefits ensure accurate payroll processing?

Zenefits achieves 99% payroll accuracy through automated time tracking integration, tax compliance automation, real-time validation checks, and seamless integration with benefits deductions and other payroll components.